Click here to request this facility for a reservation

Senior Center Rental Brochure

The Gardner Senior Center is located at 128 E. Park Street and serves many purposes for the Gardner Parks and Recreation Department and the community.  It is used each weekday by the Johnson County Meals on Wheels program and is available to rent from 2:00 p.m.-11:00 p.m. on weekdays and 7:00 a.m.-11:00 p.m. on weekends.  Building capacity is 89.  It is the perfect place for a meeting, reception, birthday party, family reunion, shower, etc. 

Amenities include: a kitchen with sink, fridge/freezer, four warming drawers, counter space and island; LED TV, DVD, projector, Audio/Visual system, podium, Wi-Fi, tables, chairs and a comfortable seating area.  There are twelve 6' tables, eight 48" round tables and 100 chairs.  Reserve the Senior Center today for your next event!

Senior Center Fees

**Any individual or group wanting to charge admission for attendance to an event or sell an item or product must receive written consent from the Director of Parks and Recreation or their designee, and additional charges and fees may apply to the rental.**

 To reserve the building:

• Parks & Recreation staff must approve the use of the building as well as confirm that the date and time are available.
• The facility contract must be signed by renter.
• All fees must be paid in full which includes the rental fee and deposit fee. 
• Reservations must be made 72 hours in advance of rental date.

SENIOR CENTER POLICIES

A complete list of policies are located in the Senior Center contract or click here.  Please note that some policies have changed.  See at bottom for Waiver of Fees Policy.  The following list of rules must be followed while using the building: 

**Please Note: Upon arrival at the Senior Building, it is the responsibility of the renter to do a thorough inspection of the building to look for any damage or unclean areas.  If anything is discovered, please call the Parks and Recreation Customer Service Desk (913) 856-0936 and leave a message.  If damage is not reported prior to the start of your reservation, your deposit may be subject to be withheld.**

The deposit is refundable and persons who rent the building must allow up to two weeks for processing for the refund of the deposit if fees are paid with cash or check.  If fees are paid with debit or credit card, please allow up to 3 days for processing the deposit refund.  Senior Building key must be received back at the Parks and Recreation Customer Service office in City Hall to receive the deposit refund.  Key must be returned within 72 hours of rental date.

Gardner Parks and Recreation Department reserves the right to forfeit the deposit and rental fee if the facility is not left to its requirements, damage has occurred, or any of the rules and regulations were broken. 

Reservation cancellations must be made at least 48 hours prior to the rental date or the rental fee and deposit will be forfeited.

Reservations may only be made up to one year in advance and must be approved by Parks and Recreation staff.

• Alcohol is not permitted.
• Decorations must remain on tables and not attached to any walls or tables with tape, glue or tacks, etc.
• Use of candles (except dripless, contained or battery operated), fog machines, glitter and confetti in any form are not allowed.
• Tables and chairs must be moved back to standard arrangement of how they were found upon the start of the rental time.
• The renter must clear all tables of debris, pick up all trash, remove decorations and dispose of all food and trash.  Also trash receptacles must be emptied in the trash dumpsters behind the building.  Kitchen must be left in the order in which it was found and warming drawers must be turned off at end of rental. 
• Items may not be stored at the building overnight or prior to a rental date and time.
• Renters may start their rental no earlier and end no later than the time and date agreed to in the contract.
• If the renter has not vacated the building at the end of their paid reservation time, Gardner Parks and Recreation will bill renter for the excess time at the rate of $100/hour.
• The building key checked out to the renter must be returned to Gardner Parks and Recreation within 72 hours of the rental date.

Waiver of Fees Policy for the Senior Center (pdf)
Any individual or group wanting to waive Senior Center Rental Fees must meet the following eligibility requirements.  Requests that do not meet the requirements will be determined on a case by case basis based on events that are aligned with the mission of Gardner Parks and Recreation. 

Eligible Organizations:
1.  Non-profits with 501(c)3 status.
2.  Clubs and organizations that provide educational or community program opportunities that are open to the general public and who donate services. 
3.  Potential partners who wish to go into an in-kind service agreement with the City of Gardner.
4.  City of Gardner departments who are utilizing rental space for official City of Gardner business.

In order for an application to be considered, applicants must complete the Waiver of Fee Request Form.  A refundable deposit must be paid at the standard rate of $110.00.  This fee cannot be waived.  If an agency is a non-profit, a copy of their 501(c)3 must be attached. 

Fee waivers are granted at the discretion of the Parks and Recreation Director and/or Superintendent.